Privacy Policy

1. Scope and Controller Information

This Privacy Policy applies to personal data processed through the SSIPMT Journal of Engineering Sciences website and its associated publishing services.

The publisher, Shri Shankaracharya Institute of Professional Management and Technology, may act as the data controller independently or jointly with editorial teams, administrators, and technical service providers involved in publishing and infrastructure operations.

2. Categories of Personal Data We May Collect

We may collect personal data necessary for journal operations and publishing workflows, including:

• Name, designation, institutional affiliation, and professional details
• Email address, phone number, and contact information
• User account credentials and preferences
• Author, reviewer, and editorial metadata
• Manuscript submission and publication-related data
• Communication records with editorial or support teams
• Technical data such as IP address, browser, device, and usage logs
• Newsletter preferences, subscription details, and consent records

3. Sources of Personal Data

Personal data may be collected from direct user inputs, editorial workflows, institutional affiliations, website interactions, and trusted third-party service providers supporting journal operations.

4. Purposes of Processing

Personal data is processed strictly for legitimate academic and operational purposes, including:

• Managing manuscript submissions and peer review
• Operating journal platforms, archives, and publication systems
• Communicating with authors, reviewers, editors, and readers
• Maintaining publication records and metadata accuracy
• Providing user support and handling queries
• Improving platform performance and accessibility
• Ensuring security and preventing misuse
• Sending updates, alerts, or newsletters
• Complying with legal obligations

5. Legal Bases for Processing

Where applicable, personal data is processed based on contractual necessity, legitimate interests in scholarly communication, legal obligations, and user consent.

Users may withdraw consent at any time without affecting prior lawful processing.

6. Cookies, Analytics, and Similar Technologies

The journal may use cookies and analytics tools to maintain functionality, analyze usage, improve services, enhance user experience, and ensure security.

Non-essential cookies are used only after obtaining consent where required by law.

7. How We Share Information

We do not sell personal data. Information may be shared only where necessary:

• Editorial teams and authorized staff
• Reviewers and academic contributors
• Technical and hosting service providers
• Indexing, DOI, and archiving services
• Legal authorities where required

8. International Data Transfers

Due to the global nature of scholarly publishing, data may be processed across multiple jurisdictions with appropriate safeguards in place.

9. Data Retention

Personal data is retained only as long as necessary for editorial processes, legal compliance, and maintaining academic records.

Publication-related data may be retained long-term to preserve the scholarly record.

10. Security Measures

The journal applies appropriate safeguards to protect personal data against unauthorized access, misuse, or loss.

Users are responsible for maintaining the confidentiality of their account credentials.

11. Your Rights

Subject to applicable laws, users may have the right to:

• Access and correct personal data
• Request deletion or restriction
• Object to processing
• Request data portability
• Withdraw consent
• File complaints with authorities

12. Marketing Communications and Newsletter Preferences

Users may manage subscriptions or unsubscribe at any time.

Essential service communications may still be sent where necessary.

13. Children’s Privacy

The journal is intended for academic audiences and does not knowingly collect data from children unless permitted by law.

14. Third-Party Services and External Links

The website may contain links to external services. These operate under their own privacy policies, and the journal is not responsible for their practices.

15. Changes to This Policy

This Privacy Policy may be updated periodically. Updated versions will be published with a revised effective date.